Privacy Policy
Short version: AgendaBurn is designed to be privacy-first. Most meeting data stays in your browser. We only process limited information needed to run the service, send reports you request, support integrations you connect, process payments, and keep the app reliable.
1. Who we are
AgendaBurn ("we", "us", "our") is a meeting cost tracker available at agendaburn.com. For questions about this policy, contact us at support@agendaburn.com.
2. What data we collect or process
Email address. We collect your email address when you subscribe, restore Pro access, request a verification code, send a report by email, or contact support. We use it for authentication, subscription lookup, transactional emails, and support.
Payment and subscription data. Payments are processed by Stripe. We may receive limited subscription status information from Stripe, such as whether your plan is active or canceled. We do not see or store your full card number, CVV, or payment credentials.
Meeting data you enter. Meeting names, attendees, roles, salaries, durations, notes, debriefs, summaries, and history are primarily stored in your browser using localStorage or similar browser storage. Clearing browser data may permanently delete this information from your device.
Report and sharing data. If you choose to email a report, send a debrief, post to Slack, export data, or use another sharing feature, the content needed to complete that request may be transmitted to the relevant service provider or destination you select.
Calendar and integration data. If you connect Google Calendar, Apple Calendar/ICS, Zoom, Slack, or another integration, AgendaBurn processes the minimum information needed to load events, populate meeting details, or send the output you request. You can revoke third-party access through the relevant provider.
AI summary data. If you use AI summaries, the meeting notes or debrief content you submit may be sent to the AI provider configured for that feature. If the app allows you to supply your own API key, you are responsible for your relationship with that AI provider and its data handling terms.
Usage, device, and error data. We may process limited technical information such as page views, browser type, device type, approximate region, error logs, stack traces, and performance data to understand product usage and fix bugs.
Contact messages. If you contact us through a form or by email, we process your message and contact information so we can respond.
3. What we do NOT collect
- We do not sell your personal data
- We do not use advertising pixels to build ad profiles
- We do not build advertising profiles or sell your data
- We do not record or transmit meeting audio or video
- We do not access calendars, Slack, Zoom, email reports, or AI summaries unless you choose to use those features
- We do not knowingly collect sensitive personal information unless you choose to include it in meeting notes or content you provide
4. Third-party services
AgendaBurn uses the following third-party services, each with their own privacy policies:
- Stripe — payment processing (stripe.com/privacy)
- Resend — transactional email (resend.com/privacy)
- Vercel — hosting and privacy-friendly web analytics (vercel.com/legal/privacy-policy)
- Sentry — error monitoring (sentry.io/privacy)
- Google Calendar — optional integration, requires your explicit authorization (policies.google.com/privacy)
- Apple Calendar / ICS feeds — optional calendar import based on information you provide
- Slack — optional webhook or integration you configure
- Zoom — optional integration if enabled by you
- Anthropic or another AI provider — optional AI summaries when you use AI features
- Formspree — contact form processing (formspree.io/legal/privacy-policy)
5. How we use your data
- To verify your identity via a one-time email code
- To check whether your Stripe subscription is active
- To send transactional emails such as verification codes, receipts, reports, and debriefs you request
- To load calendar events or send summaries through integrations you choose to connect
- To generate summaries, decisions, and action items when you use AI features
- To monitor reliability, investigate errors, and protect the service from abuse
- To respond to support requests
6. Data retention
We keep personal information only as long as reasonably necessary for the purposes described in this policy, including account access, subscription records, support, security, legal compliance, and fraud prevention. Meeting data stored only in your browser remains under your control and can be deleted by clearing browser storage or using in-app deletion tools where available.
Transactional email records, support messages, error logs, and payment records may be retained for a reasonable period as required for operations, accounting, tax, dispute resolution, or legal obligations.
7. Your rights
Depending on where you live, including certain U.S. states, the United Kingdom, the European Economic Area, and other regions with privacy laws, you may have the right to:
- Access the personal data we hold about you
- Delete personal data we hold about you
- Correct inaccurate data
- Object to or restrict certain processing
- Portability — receive certain data in a machine-readable format
- Opt out of certain uses where required by law
To exercise privacy rights, email support@agendaburn.com. We may need to verify your request. We will respond within the time required by applicable law.
8. Security
We use reasonable administrative, technical, and organizational safeguards, including HTTPS connections, server-side subscription validation, and time-limited verification codes. No internet service is perfectly secure, so we cannot guarantee absolute security.
9. Children
AgendaBurn is not directed at children under 16. We do not knowingly collect personal data from children. If you believe a child has provided us with their data, contact us and we will delete it promptly.
10. International users
AgendaBurn is operated from the United States. If you access the service from outside the United States, your information may be processed in the United States or other countries where our providers operate.
11. Changes to this policy
We may update this policy occasionally. When we do, we'll update the "last updated" date at the top. Continued use of the service after changes constitutes acceptance of the revised policy.
12. Contact
Questions or concerns? Email us at support@agendaburn.com. We're a small team and we read every message.